Upload and save files and folders to OneDrive

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Use OneDrive in your browser

1. Sign in to office.com, then select the app launcher     > OneDrive.
2. Pick a file or folder by selecting the circle in the upper corner of the item, and then select a command at the top of the page.

You can store over 300 types of files on OneDrive. With Microsoft Edge or Google Chrome:

1. Select Upload > Files or Upload > Folder.
2. Select the files or folder you want to upload.
3. Select Open or Select Folder.

With other browsers:

• Select Upload, select the files you want to upload, and select Open.
• If you don’t see Upload > Folder, create a folder, and then upload the files to that folder.

Use OneDrive on your desktop

If you use Windows 10, OneDrive may have already asked you to sign in to sync your files.

In File Explorer, select: OneDrive – [your company].

If OneDrive isn’t setup, see:

• Sync files with OneDrive in Windows
• Sync files with OneDrive on Mac OS X

Save and open files in your Office apps

• Select File > Save a Copy​​​​ > OneDrive – [company name] to save a work file to OneDrive.Save personal files to OneDrive – Personal.
• Select File > Open and then select OneDrive, to open a file saved to OneDrive.

Note: Requires Microsoft 365, Office 2019, or Office 2016.

Manage files and folders in OneDrive

OneDrive (work or school) OneDrive for Mac OneDrive for Windows

Select what to do with a file

1. In OneDrive, right-click the file.
2. Select a command.

Create a folder

1. Select New > Folder.
2. Type a name for the folder.
3. Select Create.

Search for files

Looking for an older doc? Search is a powerful tool to find all your online docs.

1. Type a word or phrase in the Search box.
2. Select a file, or press Enter.

Important PC Folders (auto backup)

You can backup important computer files on OneDrive like your Desktop, Documents, and Pictures files.

1. Select the OneDrive cloud icon in the notification area, at the far right of the taskbar.
2. Select More > Help & Settings.
3. On the Backup tab, under Important PC Folders, select Manage backup and follow the instructions.

Set up the OneDrive sync app in Windows

1. If you don’t have Windows 10, Microsoft 365, or Office 2016, install the new OneDrive sync app for Windows. If you use the latest software, you already have the OneDrive sync app and you can skip to step 2.
2. Select the Start button, search for OneDrive, and then open it.
3. When OneDrive Setup starts, enter your work or school account, and then select Sign in.

Note: If you already had an account signed in to OneDrive and you want to add another account, select the OneDrive cloud icon in the Windows taskbar notification area, select More > Settings. In Settings, select Account, select Add an account, and then sign in.

For more info, see Sync files with OneDrive in Windows.

Set up the OneDrive sync app on Mac

1. Install OneDrive for Mac.Important: If you’re using the OneDrive Mac Store app, uninstall it before installing the latest build of the sync app.
2. Start OneDrive by pressing cmd + Space to launch a Spotlight query and type OneDrive. This starts OneDrive Setup.
3. Enter your work or school account and then select Sign in

Collaborate in OneDrive

OneDrive (work or school)

Share OneDrive files from your Office apps

To share a file from within Word, Excel, PowerPoint, or another Office app:

1. Select Share on the ribbon.Or, select File > Share.Note: If your file is not already saved to OneDrive, you’ll be prompted to upload your file to OneDrive to share it.
2. Select who you want to share with from the drop-down, or enter a name or email address.
3. Add a message (optional) and select Send.

Share files from OneDrive

1. Right click the file and select Share.Or, select a file and select Share on the toolbar.
2. Select who you want to share with from the drop-down, or enter a name or email address.
3. Add a message (optional) and select Send.

Change views

The left pane lets you filter your view of items in OneDrive.

• Files – See all of your OneDrive files and folders.
• Recent – See which Office documents you’ve opened most recently, whether you’ve modified them or not.
• Shared – See items that you’ve shared with other people and that other people have shared with you.
• Discover – See what’s trending around you, based on who you work with and what you’re working on.
• Recycle bin – See items and folders that you’ve deleted.

Stop or change sharing

If you are the file owner, or have edit permissions, you can stop or change the sharing permissions.

1. Select the file or folder you want to stop sharing.
2. Select Information  in the upper-right corner to open the Details pane.
3. Select Manage access and:
   • Select the X next to a link to disable it.
   • Select Can Edit or Can View, and then select Stop Sharing.
   • Select Can Edit or Can View and then select Change to….

Copy link

• Select a file and select Copy link.
• Or, right click a file and select Copy link.